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Job Details
Administrator - London Audit Group
Job ID #: 7038 Location: London
Business area: Business Support Job category: Business Support
Employment type: Full Time - Permanent Qualification level: A Levels or equivalent
Duration of contract: Not Indicated



BDO is an award-winning, UK Member Firm of BDO International , the world's fifth largest accountancy network with more than 1,000 offices in over 100 countries, including affiliates. We specialise in helping businesses to achieve their goals and adhere to strong values and a One Firm approach. Our strength in the market place is mirrored in our achievements - Accountancy Age Audit, Tax and Corporate finance team of the year, FT Best Workplaces, highest new entry in Times Top 100 Graduate Employees;  to name a few of our recent accolades. Our people work within an extremely supportive and creative environment, and are equipped and empowered to deliver exceptional service. Developing strong, personal relationships with our clients is at the forefront of our service approach and you'll find that BDO is a truly innovative and forward thinking place to work.




To assist with the provision of an efficient, effective and professional administrative support service to the London Audit Group.




Operations/Administrative responsibilities:

• Responsible for a range of administrative duties to ensure the smooth and efficient operation of the department
• Supporting the Operations Supervisor with projects and processes
• Running the induction process for all new joiners in the group
• Coordinating all staff movements across the group (eg new joiner, promotions, leavers)
• Maintaining a central database of all current staff
• Completion of monthly holiday/sickness check to ensure all data has been recorded on HRMS and chasing accordingly
• Recording staff sickness records on a timely basis
• Reporting on timecard completion on a weekly basis to ensure completion rate remains high
• Organising and running the appraisal process for the group
• Completing general IT equipment requests
• Act as a Health & Safety Rep within the department to assist with DSE assessments.
• Acting as an ISO27001 representative to ensure we comply with security requirements
• Acting as line manager to work experience students
• Ensuring the smooth running of our Cambridge office by acting as a Facilities contact, including processing invoices for services rendered
• Arrange and co-ordinate meetings/events, liaising with delegates, booking boardrooms and arranging refreshments/preparing agendas as necessary
• Preparation of material for internal and external presentations
• Processing the group’s stationery requests
• Tasks may include a range of general office duties such as sorting and distribution of post, delivering messages, photocopying etc
• Answering the telephone promptly, dealing with routine enquiries and taking appropriate messages
• Ensure all typing complies with the firm’s standards, is well presented and error free
• Maintaining confidentiality at all times
• To provide an exceptional client experience and support client initiatives within the firm, as well as being responsive and helping to create a positive impression at all touch points.

Resourcing responsibilities:

• Supporting the Resourcing Supervisor with resourcing queries on a daily basis to ensure client bookings are up to date and accurate
• Supporting the Resourcing Supervisor in processing the group’s overtime
• Processing holiday/toil bookings on a daily basis to ensure retain system is up to date
• Arrange and co-ordinate meetings/events, liaising with delegates, booking boardrooms and arranging refreshments/preparing agendas as necessary
• Supporting with general administrative tasks.




Technical Knowledge and Professional Qualifications

• Intermediate/advanced knowledge of Microsoft packages
• Good organisational and administration skills, ability to multi-task essential
• Previous experience in a similar role
• Excellent telephone manner
• Accurate speed typing
• To either have previous experience in, or ability to learn the following systems:
• Outlook
• Peoplesoft: HRMS and FMS.

Person Specification

• Ability to prioritise tasks
• Ability to readily understand the Group’s and Firm’s environment, the Firm’s structure and culture
• Ability in exercising initiative, discretion and organisation
• Be able to identify and evaluate problems
• Ability to communicate with group managers and other members of the team
• Work on own initiative and be self motivated
• Ability to pay attention to detail
• Able to work in an area which is task orientated
• Ability to adhere to strict deadlines
• Ability to work within a team environment.

Education/Professional Qualifications

• To have previous experience in a similar role/environment
• GCSE maths grade C or equivalent and above
• Microsoft qualifications.

Our Agency Policy
BDO has a commitment to building relationships directly with candidates (and agencies) in our local markets and as such, we do not accept speculative CVs from agencies. We work closely with our preferred suppliers to support us in sourcing quality candidates but we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the BDO Resourcing team. We do not pay agency fees where speculative and unsolicited CVs are submitted to BDO by any means other than through our recruitment portal. For any CVs which are submitted without instruction from the BDO Resourcing team, BDO reserves the right to contact and work directly with these candidates without payment of any agency fee.


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