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Job Details
Junior Administrator
Job ID #: 6526 Location: London
Business area: Executive Office Job category: Executive Office
Employment type: Full-Time - Fixed Term Contract Qualification level: Not Specified
Duration of contract: 12 months

BDO. Because relationships matter.

BDO LLP is one of the UK’s largest accountancy and business advisory firms providing services to ambitious businesses within the UK and worldwide. With more than 3,500 talented people, generating close to £400m in UK revenues, we bring real leadership across the mid-market. We are a member of BDO International, which has more than 1,260 offices worldwide, spread across 147 countries. We are a profitable, dynamic and forward-looking firm with a reputation for quality. Our ambition is to be the leader for exceptional client service.

At BDO you can be yourself - we value you as an individual and want you to realize your aspirations. You have a voice and your opinion counts. We give you the challenge and support you need and you are able to shape your own career according to your strengths, skills and personality. Working at BDO enhances your professional development at all stages of your career. Few firms offer the same breadth and quality of work, responsibility and experience. We recognize and reward your high performance and you have the opportunity to excel, progress and share in our success. We are clear on what we expect from you and what you can expect in return.

Being at BDO is personally as well as professionally fulfilling. Relationships matter, and we have a friendly and inclusive culture built around our core values of honesty and integrity; empowerment and personal responsibility; mutual support and respect; and professional and personal client relationships.

The Executive Office (EO) provides support to the Leadership Team which is responsible for the development and implementation of the firm’s strategy together with oversight of the management of the firm. The Partnership Administration team, which sits within the EO, is responsible for partner HR matters and supports the Leadership Team and the EO Directors on ad hoc projects.


The administrator assists with the provision of an efficient, effective and professional administrative support service to the team, with specific responsibility for ensuring that partner HR data is complete and accurate.They are expected to provide an exceptional client experience in supporting partner HR initiatives within the firm. The role reports to the Partnership Administration Manager.

  • Maintenance of partners’ personal data files

  • Maintenance of the central partner database

  • Administration relating to partner joiners and leavers

  • Administration of the partner feedback and performance review process

  • Support to the Partnership Administration Manager during the profit sharing process

  • Maintenance and filing of key documents, reference material and checklists

  • Maintenance of partner related data published internally and externally

  • Distribution of documents and maintenance of the partner extranet

  • Assistance with administration of partner insurance schemes

  • Management of partner’s professional subscription renewal process

  • Management of Partnership Admin calendar of activities and production of reminders

  • Assistance with ad hoc EO projects

  • Support to the Director of Equity Partner HR with ad hoc data analysis

  • Assistance with responding to ad hoc information requests


  • Attention to detail

  • IT Literate with good knowledge of Microsoft packages (MS Word, Powerpoint, Excel, Outlook)

  • Good interpersonal skills & telephone manner helping to create a positive impression at all touch points

  • Ability to prioritise tasks under supervision

  • Responsive to ad hoc requests



  • Previous experience of administration and/or secretarial work within a professional environment

  • Database skills (or willingness to learn)

  • Knowledge of Sharepoint

  • Ability to be flexible with hours when required


Person specification:


  • Discreet with a strong appreciation of the confidential nature of work within the Executive Office

  • Able to execute agreed processes within relevant timescales with some supervision

  • Highly organised and disciplined to enable management of high volumes of actions in an efficient manner whilst maintaining attention to detail

  • Ability to identify and evaluate problems and take a proactive approach to the development of solutions with some supervision, escalating matters that have the potential to compromise required outcomes on a timely basis

  • Keen team player, willing to be flexible in providing support to colleagues to ensure the smooth running of the department


Education/professional qualifications:


  • GCSE Maths and English, at C grade or above (essential)

  • Relevant professional training or administrative experience in a previous role

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