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Partner Accounting Specialist - Gatwick
Job ID #: 6431 Location: Gatwick
Business area: Internal Finance Job category: Internal Finance
Employment type: Full Time - Permanent Qualification level: A Levels or equivalent
Duration of contract: Not Indicated

BDO. Because relationships matter.

BDO LLP is one of the UK’s largest accountancy and business advisory firms providing services to ambitious businesses within the UK and worldwide. With more than 3,500 talented people, generating close to £400m in UK revenues, we bring real leadership across the mid-market. We are a member of BDO International, which has more than 1,260 offices worldwide, spread across 147 countries. We are a profitable, dynamic and forward-looking firm with a reputation for quality. Our ambition is to be the leader for exceptional client service.

At BDO you can be yourself - we value you as an individual and want you to realize your aspirations. You have a voice and your opinion counts. We give you the challenge and support you need and you are able to shape your own career according to your strengths, skills and personality. Working at BDO enhances your professional development at all stages of your career. Few firms offer the same breadth and quality of work, responsibility and experience. We recognize and reward your high performance and you have the opportunity to excel, progress and share in our success. We are clear on what we expect from you and what you can expect in return.

Being at BDO is personally as well as professionally fulfilling. Relationships matter, and we have a friendly and inclusive culture built around our core values of honesty and integrity; empowerment and personal responsibility; mutual support and respect; and professional and personal client relationships.

BDO LLP is the UK member firm of BDO International, the world’s fifth largest accountancy network with more than 1,200 offices in 144 countries.  In the UK BDO employs more than 3,500 people and 200 partners across 19 locations.

Role Purpose
The key purpose of this role is to support the partner accounting team in ensuring that transactions relating to circa 200 partners payments and receipts are recorded accurately and to oversee the car fleet.

Principle Accountabilities
Providing support to the Partner Accounting Supervisor and Tax Manager
Taking responsibility for 60 general ledger code reconciliations, developing current processes and spread sheets
Ensuring partners’ benefit and insurance charges are correct
Ensuring partners are charged the correct amounts for vehicle insurance
Reconciling MID and BDO Insurance Database on a monthly basis
Administering supplier invoices in relation to all aspects of the fleet (currently 80 cars)
Sending out forms to partners and update periodic partners schedules (Allowances forms, Business % and Tax Certificates)
Sending out emails to partners regarding Insurance updates
Updating telephone schedule once a month, ensuring partners are charged correctly at the end of the year
Running monthly reports to Tax Manager
Assisting in the preparation and distribution of periodic schedules to partners
Firms Fleet Insurance – act as first point of contact for partners and insurance broker, handle insurance related queries.  Send out letters for claims history, insurance certificates to partners for foreign travel. Add and remove vehicles from the MID, arrange RFL and administration for the yearly policy renewal.  Ensure company records are up to date
Zenith (Partner vehicle leasing company) - first point of contact for Zenith and partners, sending information packs to partners who wish to join the scheme, arranging for sign off of lease agreements, arranging vehicle collections on lease termination, responding to partner queries, sending out copies of monthly invoice charges to partners and dealing with any fines received
Fuel Cards (for Partners with leased cars & BDO owned cars) - ordering and cancelling fuel cards, sending out monthly transaction reports to partners printing out invoices and passing onto Accounts Payable
Invoices & Partner Expenses - approving and coding invoices and partner motor expenses, updating expenses team with partner business mileage


Skills – Technical / Professional Qualifications
Working towards an accounting qualification such as AAT
Good understanding of double entry
Experience in preparation of journals
Experience of dealing with large amount of data (circa 2,000 transactions a month)
Use of Excel including advanced functions such as pivot tables, Vlookups, sumifs etc.  (competency test to be included in interview process)
Experience of monthly reconciliation processes

Personal Qualities
Ability to communicate professionally with senior individuals (partners) within the organisation both verbally and in writing.
Strong attention to detail
Good organisation skills and the ability to work to a strict timetable
Being able to organize own workload in order to meet deadlines
Ability to work alone as well as in team

Our Agency Policy
BDO has a commitment to building relationships directly with candidates (and agencies) in our local markets and as such, we do not accept speculative CVs from agencies. We work closely with our preferred suppliers to support us in sourcing quality candidates but we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the BDO Resourcing team. We do not pay agency fees where speculative and unsolicited CVs are submitted to BDO by any means other than through our recruitment portal. For any CVs which are submitted without instruction from the BDO Resourcing team, BDO reserves the right to contact and work directly with these candidates without payment of any agency fee.

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