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Office Junior Administrator - Gatwick
Job ID #: 6353 Location: London
Business area: Business Support Job category: Business Support
Employment type: Full Time - Permanent Qualification level: A Levels or equivalent
Duration of contract: Not Indicated



BDO. Because relationships matter.

BDO LLP is one of the UK’s largest accountancy and business advisory firms providing services to ambitious businesses within the UK and worldwide. With more than 3,500 talented people, generating close to £400m in UK revenues, we bring real leadership across the mid-market. We are a member of BDO International, which has more than 1,260 offices worldwide, spread across 147 countries. We are a profitable, dynamic and forward-looking firm with a reputation for quality. Our ambition is to be the leader for exceptional client service.

At BDO you can be yourself - we value you as an individual and want you to realize your aspirations. You have a voice and your opinion counts. We give you the challenge and support you need and you are able to shape your own career according to your strengths, skills and personality. Working at BDO enhances your professional development at all stages of your career. Few firms offer the same breadth and quality of work, responsibility and experience. We recognize and reward your high performance and you have the opportunity to excel, progress and share in our success. We are clear on what we expect from you and what you can expect in return.

Being at BDO is personally as well as professionally fulfilling. Relationships matter, and we have a friendly and inclusive culture built around our core values of honesty and integrity; empowerment and personal responsibility; mutual support and respect; and professional and personal client relationships.




Office Junior

Gatwick

 

The purpose of this role is to support both the Office Coordinator and the Retain Editor with a number of operational activities related to people. To assist with the planning and coordination of people and resourcing related matters across both Gatwick and Guildford offices.




Expectations/responsibilities

 

This is a vary varied role and will include but is not restricted to the following tasks

 

Recruitment co-ordination and information

 

Assist with the administration of the appraisal process:

  • Hold an up to date log of job appraisal forms and chase on a weekly basis

  • Hold an up to date log of interim/annual appraisal meetings and liaise with PAs to ensure meetings are scheduled and indeed happen on a timely basis

  • Hold an up to date log of all interim/annual forms to ensure they are completed and filed on a timely basis and at the latest by a week following the meeting itself.

 

Assist with organisation of BDO’s offering to schools across the Guildford and Gatwick Offices. This is to be developed but is expected to include arrangement of:

  • Careers advice

  • Mentoring

  • Interview training

  • Work experience

  • School leaver recruitment

     

Assist coordination of the local aspects of the summer internship programme including:

  • Liaison with the local resourcing team

  • Consideration of Buddy/counselling manager allocation

  • Follow through to graduate recruitment process.

 

Assist with undertaking a range of administrative tasks connected with supporting the local resourcing team and ensuring the smooth and efficient operation of the Retain boards and staffing requirements.

  • Respond to Retain enquiries and action them in a timely manner.
  • Monitor and action the resourcing emails daily.
  • Review the National Retain boards for staff availability and request staff from other offices, where required (via the Retain Editors).
  • Run reports on a regular basis.
  • Liaise with the Secondment, Recruitment, Student and Qualifications Teams.
  • Co-ordination of stock-take requirements within the group.
  • Reviewing utilisation statistics for the group.
  • Increase utilisation stats by utilising available staff.
  • Assist with ensuring there is a 12 month booking view for both offices at all times on Retain. 

 

General Office duties

  • Assist with Reception when required to include answering of the phone and meeting / greeting clients

  • Printing Scanning and photocopying as required.




Personal attributes and skills

 

  • Good organisational skills

  • Excellent interpersonal skills – ability to build relationships

  • Be pro-active

  • Ability to prioritise tasks.

  • Ability in exercising initiative, discretion and organisation.

  • Work on own initiative and be self-motivated.

  • Ability to pay attention to detail.

  • Ability to work in an area which is task orientated

  • Ability to work within a team environment.

 
Our Agency Policy
BDO has a commitment to building relationships directly with candidates (and agencies) in our local markets and as such, we do not accept speculative CVs from agencies. We work closely with our preferred suppliers to support us in sourcing quality candidates but we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the BDO Resourcing team. We do not pay agency fees where speculative and unsolicited CVs are submitted to BDO by any means other than through our recruitment portal. For any CVs which are submitted without instruction from the BDO Resourcing team, BDO reserves the right to contact and work directly with these candidates without payment of any agency fee.

 

 

 

 

 

 

 

 


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